Accounting Associate

Job Position: Accounting Associate Job Overview: The Accounting Associate will manage and execute all accounts payable functions, ensuring the timely and accurate processing of vendor invoices and payments. Responsibilities and Duties: Process Accounts Payable vendor invoices, purchase orders, and payment requests accurately and efficiently Proactively investigate and resolve discrepancies between invoices and statements Maintain a schedule to track and ensure monthly recurring vendor invoices have been received and paid on time Reconcile company credit card statements and upload details into the accounting software Prepare and process payment runs (check, ACH, and wire transfers), ensuring that all payments are accurate, on time and proper documentation is attached Upload Positive Pay details into the bank portal to prevent fraudulent activity Maintain electronic files and attach all supporting documents (invoices, packing slips, and internal approvals) to every transaction Act as the primary point of contact for completing new vendor credit applications, adding or updating vendors, and requesting documentation (W-9s) for vendor records Manage 1099 reporting and filing, including preparation and submission of the annual 1096 transmittal form Evaluate existing accounts payable process and recommend improvements to streamline operations, reduce errors, and improve efficiency Manage collections on past due accounts receivable to ensure timely payment and reduce outstanding balances Purchase, track, and stock all office supplies Perform other duties as assigned Qualifications: Able to work independently and as part of a team in a high-growth environment Ability to adapt to new technologies and systems Excellent communication skills, both written and verbal Highly organized with strong skills to manage multiple priorities and meet deadlines Proficiency with Microsoft Office Suite, particularly Excel 3-6 years of Accounts payable experience Job Type: Full-time Benefits: 401(K) with company match Roth IRA Dental Insurance Health Insurance Paid Time Off 7 Paid Holidays Pay: $25.00 - $28.00 per hour Schedule: Monday - Friday