Degree Audit Coordinator

Posting Summary Logo:

Posting Number:
STA00351PO26

Job Family:
Student Administrative Services

Job Function:
Registrar's Office

USC Market Title:
Student Service Program Coordinator

Link to USC Market Title:

Job Level:
P2 - Professional

Business Title (Internal Title):
Degree Audit Coordinator

Campus:
Columbia

Work County:
Richland

College/Division:
Enrollment Management

Department:
EM Office of the Registrar

State Pay Range:
G07

USC Market Range:
MRD - $44,296 $54,263 $64,229

Anticipated Hiring Range:
Salary commensurate with qualifications.

Location of Vacancy:

Part/Full Time:
Full Time

Hours per Week:
37.5

Work Schedule:

• Typical work schedule is Monday through Friday from 8:30 AM to 5:00 PM
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis :
12 months

Job Search Category:
Student Services

About USC About University of South Carolina:
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelors degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement:
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description Advertised Job Summary:
The Student Services Program Coordinator manages student educational planning and degree audit functions by maintaining curriculum data, validating academic records, and ensuring the accuracy of degree requirements within university systems. This position provides support to faculty, staff, advisors, and students by resolving degree audit and registration issues, interpreting academic policies, and assisting with curriculum and course exception processing. The coordinator monitors and analyzes student record data, identifies discrepancies, and collaborates with campus partners to implement solutions and process improvements. Additional responsibilities include supporting system functionality, training end users, and assisting with ongoing maintenance and enhancement of student information and educational planning systems.

Job Related Minimum Required Education and Experience:

• Requires a bachelors degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials:

Preferred Qualifications:

• Experience with university student information systems and degree audit systems.

Knowledge/Skills/Abilities:

• Strong problem-solving and analytical thinking skills.
• Capacity to manage multiple tasks with competing priority.
• Able to concentrate on work in a stressful environment and complete multiple concurrent tasks in the midst of interruptions.
• Experience establishing good working relationships with client peers across the University system.
• Excellent computer skills and knowledge of basic personal computer software (MS Office).
• This position requires judgement and discretion in dealing with confidential student information.
• The successful employee must be self-motivated and able to exercise sound judgment.

Job Duties Job Duty:
Coordinate the scribing academic program requirements in DegreeWorks Degree Auditing System by making necessary updates to align scribe detail with approved program requirements at the undergraduate, graduate, medical, law and pharmacy levels. Works with the Assistant Registrar for Academic Bulletins to ensure that scribe detail corresponds with published degree requirements.

Essential Function:
Yes

Percentage of Time:
40

Job Duty:
Work with the Senior Associate registrar to coordinate the functionality and end user support of the Student Educational Planner ( SEP ).

Essential Function:
Yes

Percentage of Time:
10

Job Duty:
Verify the accuracy of new scribing work by running tests; identify and resolve course equivalency and transfer articulation issues by working with Transfer Registrar staff; identify and report discrepancies in academic policies, procedures, and curricula. Work with the Senior Associate Registrar to address scribing issues related to the Financial Aid Course Program of Study module which leverages DegreeWorks data to determine Title IV Financial Aid eligibility.

Essential Function:
Yes

Percentage of Time:
30

Job Duty:
Work with academic units to ensure the accuracy of new and amended scribe detail and templates in the Student Educational Planner. Assist and provide guidance on applying course exceptions, notes, interpretation of degree audits, and remedying audit issues.

Essential Function:
Yes

Percentage of Time:
10

Job Duty:
Coordinate End User Support by providing curriculum validation and scribe support to (a) academic advising personnel (faculty and staff academic advisors as well as academic department personnel authorized with roles in the DegreeWorks system), and (b) students (undergraduate students and students in select graduate level programs). Assist the Senior Associate Registrar for Educational Planning in other miscellaneous duties as assigned.

Essential Function:
Yes

Percentage of Time:
10

Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive:
No

Hazardous weather category:
Non-Essential

Posting Detail Information Number of Vacancies:
1

Desired Start Date:
07/06/2026

Job Open Date:
05/18/2026

Job Close Date:
07/02/2026

Open Until Filled:
No

Special Instructions to Applicant:
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by July 2, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC .

Quicklink for Posting:

EEO Statement:
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV /AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.