Accounting - Bookkeeper

Accounting - Bookkeeper

OVERLAND PARK, KS

Description

IN OFFICE POSITION

The Bookkeeper - Vineyard Operations is responsible for supporting the day-to-day accounting and financial administration activities for a multi-state winery operation with locations in Kansas, Missouri, and Washington. This position plays a critical role in maintaining accurate financial records and supporting operational accounting functions across three winery entities.

Primary responsibilities include:

Accounts payable

Accounts receivable

Invoice processing

Vendor management

Bank reconciliations

Financial recordkeeping

General ledger support

Multi-entity accounting coordination

The ideal candidate is highly organized, detail-oriented, and capable of managing accounting workflows across multiple operating entities while maintaining a high degree of accuracy, confidentiality, and responsiveness.

This role requires strong communication and coordination with:

Winery leadership

Operations management

Vendors

Tasting room staff

Distribution partners

External accountants and financial partners

The Bookkeeper will support the Director of Vineyard Accounting in ensuring timely and accurate financial processing, compliance, and operational reporting.

Requirements

Accounts Payable

Process vendor invoices accurately and timely across multiple winery entities

Review invoices for proper coding, approvals, and supporting documentation

Maintain vendor files and W-9 documentation

Coordinate payment processing including:

Checks

ACH payments

Credit card reconciliations

Monitor accounts payable aging and assist with cash flow coordination

Respond to vendor inquiries and resolve discrepancies professionally

Accounts Receivable

Generate and distribute customer invoices for:

Wholesale accounts

Wine club memberships

Event billing

Distribution and retail sales

Monitor incoming payments and maintain accurate customer account balances

Assist with collections and follow-up on outstanding receivables

Reconcile customer payments and resolve billing discrepancies

Coordinate deposits and payment tracking across multiple sales channels

General Accounting & Bookkeeping

Maintain accurate accounting records for three separate winery entities

Prepare and process journal entries as assigned

Assist with monthly bank and credit card reconciliations

Support month-end and year-end close processes

Maintain organized accounting documentation and electronic filing systems

Assist with inventory-related accounting support and operational expense tracking

Financial Reporting Support

Assist in preparation of routine accounting and operational reports

Support Director of Vineyard Accounting with:

Expense reporting

Budget tracking

Financial analysis

Variance reporting

Ensure accurate allocation of expenses between entities and operational divisions

Compliance & Recordkeeping

Maintain compliance with accounting procedures and internal controls

Support sales tax and excise tax reporting documentation

Assist with preparation of records for audits, tax filings, and financial reviews

Ensure confidentiality and security of financial information

Operational Coordination

Partner with winery operations teams to ensure accurate financial tracking related to:

Production expenses

Vineyard operations

Tasting room sales

Events and hospitality

Distribution activities

Support communication between accounting and operational departments across all winery locations

Qualifications/Experience

3-5+ years of bookkeeping or accounting support experience

Experience with:

Accounts payable

Accounts receivable

Multi-entity accounting

Bank reconciliations

General ledger support

Experience within:

Winery operations

Agriculture

Hospitality

Knowledge, Skills & Abilities

Strong understanding of bookkeeping and accounting fundamentals

High attention to detail and accuracy

Ability to prioritize and manage multiple deadlines

Strong organizational and time management skills

Excellent communication and customer service skills

Ability to maintain confidentiality and professionalism

Ability to work independently while collaborating with cross-functional teams

Technical Skills

Preferred experience with:

QuickBooks

Sage

Microsoft Excel

Accounting and ERP systems

Point-of-sale integrations

Wine industry software platforms preferred

Education

Associate's or Bachelor's degree in:

Accounting

Finance

Business Administration

Related field preferred

Equivalent professional experience may be considered in lieu of formal education.

Preferred Qualifications

Experience supporting multi-location businesses

Winery, vineyard, or hospitality accounting experience

Knowledge of inventory and production accounting concepts

Experience with sales tax and excise tax support

Strong spreadsheet and reconciliation skills