Accounting and Office Administrator

Spherion Staffing in Bismarck is searching for and Accounting and Office Administrator. The Accounting & Office Administrator is a vital new addition to the team, directly resulting from the company's recent expansion. This role provides essential support across three key areas: full-cycle accounting, professional office management, and vendor account oversight. We are seeking a proactive "multitasker" who can refine business processes, support a growing team, and ensure daily operations run with maximum efficiency.

Pay $24-30/hour DOE

Responsibilities:
Office Management
First Point of Contact: Serve as the professional voice of the company for all incoming calls and act as the central resource for customers, vendors, and field technicians
-Process Improvement: Continuously evaluate and refine business workflows to increase operational productivity
-Marketing & Events: Provide creative support for social media, help develop marketing materials (brochures/business cards), and assist with tradeshow logistics
-Human Resources Support: Manage light HR duties, including tracking PTO and overseeing employee documentation (e.g., W-4/W-2 forms)
-Operational Logistics: Assist with corporate travel planning (flights/hotels) and manage general clerical tasks such as mail distribution

Accounting & Financial Support:
-Accounts Payable: Execute the full AP cycle, from bill entry to payment processing
-Accounts Receivable: Manage monthly reporting and lead follow-up efforts on past-due accounts
-Payroll & Timekeeping: Coordinate the collection and approval of employee timecards for final payroll processing
-Tax & Reconciliation: Prepare monthly tax reports and perform monthly credit card reconciliations
-Insurance & Compliance: Oversee various programs including business insurance, health insurance administration, vehicle registrations, and workforce safety reporting

3. Vendor Account Management:

-Relationship Management: Monitor vendor accounts to ensure the company remains in "good standing"
-Logistics & Claims: Handle monthly payments, manage warranty claims, and ensure the system reflects current parts pricing

Working hours: 8:00 AM - 5:00 PM

Skills:
See below

Education:
High School

Experience:
1-4 years

Qualifications:
Experience: Minimum of 3 years of dual experience in accounting and office management is required
-Technical Proficiency: Strong computer skills, specifically with QuickBooks, and either Microsoft Office or Google Suite
-Self-Management: Proven ability to work independently, prioritize competing tasks, and meet deadlines without direct supervision
-Communication: Exceptional customer service skills and a professional demeanor under pressure
-Detail-Oriented: Superior organization skills with a high degree of focus and "follow-through" on complex tasks
-Adaptability: Must be able to handle frequent interruptions and adapt quickly to changing business needs

To be considered, please apply online at www.spherion.com/apply

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact ....

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

key responsibilities

Office ManagementFirst Point of Contact: Serve as the professional voice of the company for all incoming calls and act as the central resource for customers, vendors, and field technicians-Process Improvement: Continuously evaluate and refine business workflows to increase operational productivity-Marketing & Events: Provide creative support for social media, help develop marketing materials (brochures/business cards), and assist with tradeshow logistics-Human Resources Support: Manage light HR duties, including tracking PTO and overseeing employee documentation (e.g., W-4/W-2 forms)-Operational Logistics: Assist with corporate travel planning (flights/hotels) and manage general clerical tasks such as mail distributionAccounting & Financial Support:-Accounts Payable: Execute the full AP cycle, from bill entry to payment processing-Accounts Receivable: Manage monthly reporting and lead follow-up efforts on past-due accounts-Payroll & Timekeeping: Coordinate the collection and approval of employee timecards for final payroll processing-Tax & Reconciliation: Prepare monthly tax reports and perform monthly credit card reconciliations-Insurance & Compliance: Oversee various programs including business insurance, health insurance administration, vehicle registrations, and workforce safety reporting3. Vendor Account Management:-Relationship Management: Monitor vendor accounts to ensure the company remains in "good standing"-Logistics & Claims: Handle monthly payments, manage warranty claims, and ensure the system reflects current parts pricing

experience

1-4 years

skills

See below

qualifications

Experience: Minimum of 3 years of dual experience in accounting and office management is required-Technical Proficiency: Strong computer skills, specifically with QuickBooks, and either Microsoft Office or Google Suite-Self-Management: Proven ability to work independently, prioritize competing tasks, and meet deadlines without direct supervision-Communication: Exceptional customer service skills and a professional demeanor under pressure-Detail-Oriented: Superior organization skills with a high degree of focus and "follow-through" on complex tasks-Adaptability: Must be able to handle frequent interruptions and adapt quickly to changing business needs

education

High School