Accounts Payable Administrator

Glenelg Country School (GCS) is an independent day school serving students age 2 grade 12. Our mission is to cultivate a diverse community of learners who discover, contribute, thrive, and excel.

We are seeking an Accounts Payable Administrator. full-time, 12 months, to join our team. This position ensures accurate and timely processing and payment of all invoices, check requests, and all other documentation.

Essential Functions

• Perform full-cycle accounts payable, ensuring timely processing of invoices in accordance with payment terms.
• Matches and codes invoices to purchase orders, receipts, and supporting documentation.
• Reviews invoices/check requests/purchase requisitions/purchase orders for accuracy and proper documentation.
• Sends invoices for approval, maintaining a log of activity.
• Receives and assigns PO numbers to division purchase requisitions/transportation requests and maintains PO number log.
• Receives and sorts mail.
• Enters invoices/check requests, and other documentation into AP system.
• Prepares weekly AP check runs, prepares checks for approval and signature, and files backup.
• Reconciles vendor accounts/statements.
• Prepares manual checks, processes AP adjustments, and voids of AP checks/invoices.
• Prepares and maintains AP reports including month end AP aging report and other reports as needed.
• Establishes and maintains a good working relationship with vendors, communicates via phone and email.
• Prepares year end 1099 reports.
• Processes sales tax returns.
• Assists with year-end audit.
• Processes credit cards (Amex & PNC Visa cards) statements, reconciling to receipts and ensure payments are made correctly.
• Performs light office tasks.
• Performs other duties as assigned.

Education and Experience:

• 2 3 years' experience with Accounts Payable processing. Prefer AA degree or coursework in accounting.
• Knowledge of invoice processing, reconciliations, and payment procedures.
• Knowledge of accounting and the general ledger is desired.
• Experience with Paymerang and/or Blackbaud is a plus.

Skills and Abilities

To perform the job successfully, an individual should demonstrate the following:

• Proficient with Office365 and related Microsoft applications.
• Strong attention to detail.
• Manages many tasks and projects simultaneously while adhering to deadlines.
• Effectively communicates respectfully, effectively, and in adherence to community guidelines.
• Considers a broad range of internal and external factors when solving problems.

Compensation Range: $55,000 $65,000. GCS offers a robust benefits package including health insurances, retirement plan, and generous leave and holidays.