Payroll Coordinator
JobID: 2955
Position Type:
Secretarial/Clerical/Payroll
Date Posted:
5/7/2026
Location:
District Office
Date Available:
07/01/2026
QUALIFICATIONS:
High School diploma including courses in bookkeeping, accounting, business English and mathematics.
Experience in accounting or bookkeeping or demonstrated competence in the tasks assigned.
Demonstrated competence in the use of business machines.
PERFORMANCE RESPONSIBILITIES:
To assist the administration of payroll for the District and maintain the records necessary for the performance of these functions. The bookkeeper will:
Prepare payrolls on a bi-monthly basis:
Set up new pay codes & ensure proper tax deductions are taken
Enter substitute pays
Ensure proper deductions get taken - i.e. retired teachers who sub don't pay TRS, but all other teacher subs do.
Ensure long-term subs are receiving higher rate on 21st day
Calculate & dock regular pay when employees sub (must know correct daily/hourly rate & acct #)
Dock employees when out of sick time
Dock employees when they miss lunch/bus duty (since they receive a stipend)
Process payments for extra duties, meetings, translators, tutoring, etc. (anything above 40 hrs/week is time & a half. However tech dept. only works 37.5 hrs/week so their first 2.5 hrs of overtime is paid at their regular hourly rate)
Process payments for lunch and bus duties
Calculate & enter pay amounts when employees are on leaves of absences (docked days)
Ensure employees receive the proper # of checks per year (aides receive 20, teachers receive 24, ESP staff can vary - some have chosen to receive more)
Complete employment verification requests
Set up/change bank info for direct deposits
Enter & maintain accurate payroll deductions
Health, dental, life, LTD, credit union, 403(b),etc.
Make sure deductions are either sheltered or not, depending on what EE chose
These must be updated several times a year
Maintain proper ATA deductions
ATA dues are not paid on all payrolls
Coordinate with Union to determine what amount each teacher pays (can vary)
Enter W4 information
New employees + employees who make changes mid-year
Enroll/terminate members with IMRF
Prepare payroll report for Board once/month
To assist the administration of the 403b Program for the District and maintain the records necessary for the performance of these functions. The bookkeeper will:
Maintain guidelines for new enrollees and changes
Prepare a file each payroll period including:
All employees wages during the pay period
403b deductions for those enrolled
Upload file to Howard Simon website, and set up payment with TD Ameritrade
TERMS OF EMPLOYMENT:
Twelve-month year with salary to be established by the Board of Education.
Salary range $60,000-$70,000
EVALUATION:
The Assistant Superintendent for Business will serve as the evaluator incorporating performance goals.
JobID: 2955
Position Type:
Secretarial/Clerical/Payroll
Date Posted:
5/7/2026
Location:
District Office
Date Available:
07/01/2026
QUALIFICATIONS:
High School diploma including courses in bookkeeping, accounting, business English and mathematics.
Experience in accounting or bookkeeping or demonstrated competence in the tasks assigned.
Demonstrated competence in the use of business machines.
PERFORMANCE RESPONSIBILITIES:
To assist the administration of payroll for the District and maintain the records necessary for the performance of these functions. The bookkeeper will:
Prepare payrolls on a bi-monthly basis:
Set up new pay codes & ensure proper tax deductions are taken
Enter substitute pays
Ensure proper deductions get taken - i.e. retired teachers who sub don't pay TRS, but all other teacher subs do.
Ensure long-term subs are receiving higher rate on 21st day
Calculate & dock regular pay when employees sub (must know correct daily/hourly rate & acct #)
Dock employees when out of sick time
Dock employees when they miss lunch/bus duty (since they receive a stipend)
Process payments for extra duties, meetings, translators, tutoring, etc. (anything above 40 hrs/week is time & a half. However tech dept. only works 37.5 hrs/week so their first 2.5 hrs of overtime is paid at their regular hourly rate)
Process payments for lunch and bus duties
Calculate & enter pay amounts when employees are on leaves of absences (docked days)
Ensure employees receive the proper # of checks per year (aides receive 20, teachers receive 24, ESP staff can vary - some have chosen to receive more)
Complete employment verification requests
Set up/change bank info for direct deposits
Enter & maintain accurate payroll deductions
Health, dental, life, LTD, credit union, 403(b),etc.
Make sure deductions are either sheltered or not, depending on what EE chose
These must be updated several times a year
Maintain proper ATA deductions
ATA dues are not paid on all payrolls
Coordinate with Union to determine what amount each teacher pays (can vary)
Enter W4 information
New employees + employees who make changes mid-year
Enroll/terminate members with IMRF
Prepare payroll report for Board once/month
To assist the administration of the 403b Program for the District and maintain the records necessary for the performance of these functions. The bookkeeper will:
Maintain guidelines for new enrollees and changes
Prepare a file each payroll period including:
All employees wages during the pay period
403b deductions for those enrolled
Upload file to Howard Simon website, and set up payment with TD Ameritrade
TERMS OF EMPLOYMENT:
Twelve-month year with salary to be established by the Board of Education.
Salary range $60,000-$70,000
EVALUATION:
The Assistant Superintendent for Business will serve as the evaluator incorporating performance goals.
Job ID: 520850651
Originally Posted on: 5/12/2026
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