Accounting Associate (Newport News, VA)

Accounting Associate

We are a leading manufacturer of laser measuring and metrology products. Our systems are used in a variety of industries including aerospace, shipbuilding, heavy equipment manufacturing, machine tool, energy and construction verticals. At the Newport News Office in Virginia, we are currently seeking to add to the team an Accounting Associate.

Primary Duties

The Junior Accountant prepares financial documents such as invoices, bills, accounts receivable, accounts payable, commission reports and other financial records for entry into computer software, ensuring compliance with GAAP standards and regulatory compliance.

Accounts Payable

• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records.
• Manage subcontractor accounts for compliance as well as 1099 report preparations.
• Support the preparation of the monthly corporate credit card reconciliations.
• Assist with the preparation of commission reports for management, ensuring corporate policies are adhered to.

Accounts Receivable

• Prepare, post, verify, and record customer payments and transactions related to accounts receivable
• Create invoices according to company practices; submits invoices to customers
• Maintain and update customer files, including name or address changes, mergers, or mailing attentions
• Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff

General Ledger

• Maintain balance sheet schedules and record journal entries as necessary to ensure all transactions have been recorded and GL balances are accurate while taking ownership of assigned accounts
• Assist in month-end closing activities including bank reconciliations
• Support the preparation of financial reports and analyses as needed
• Support the preparation of the month-end and year-end closing processes
• Assist with profitability analysis, as needed

Essential Skills

• Proficient in Excel and related software as well as other accounting software programs
• Experience with NetSuite a plus
• Solid analytical skills
• Detail oriented and organized
• Problem solving skills
• Excellent verbal and written communication skills
• Ability to work independently and proactively

Education and Experience

• Associate or bachelor's degree in accounting
• Three years of experience in accounting preferred

Administrative Assistant (San Diego, CA)

Automated Precision Inc. (API) San Diego office is currently looking for an Administrative Assistant to join the team based out of Southern California. The team provides high-precision metrology solutions to our customers throughout the West Coast. The ideal candidate is organized, a team player, and likes to take initiative with their projects.

Job Responsibilities:

Work with the Regional Sales Managers (RSM's) to update the CRM

Maintain the CRM by helping the Sales and Services teams to create sales orders, close out projects, and create invoices

Assist RSMs with customer prospecting through email campaigns and phone calls

Qualify leads submitted through API's website to log into the CRM, email marketing materials, and set up meetings with RSM's or Service Project Managers

Manage the administrative needs of the San Diego office including shipments of all incoming and outgoing API equipment

Solicit West Coast customers for calibrating and servicing both API and competitive equipment in the San Diego lab

Schedule and manage all calibration / verification of equipment for the San Diego lab

Requirements:

Associate's degree with 4 years administrative/sales experience, or a Bachelor's degree with 2 years of administrative/sales experience

A background in a STEM industry such as construction, technology, math, engineering preferred

An organized, self-starter who is comfortable communicating with customers and coworkers across all management levels

Must reside within San Diego County and be able to commute to office in Mira Mesa regularly

Must be authorized to work for any US employers, and pass a background check and a drug test.