Payroll Specialist

Were looking for motivated, engaged people to help make everyones journeys better.

Resume du poste / Position Summary :

Ce poste fait partie integrante de l'unite et vos responsabilites sont axees sur la paie, mais comprennent egalement d'autres responsabilites liees a la paie et a la facturation. En collaboration avec le controleur et le gestionnaire senior des RH, vous serez le principal responsable du traitement des paiements et des avantages sociaux et veillerez a la conformite des operations de paie aux politiques federales et provinciales ainsi qu'a la convention collective. Vous serez egalement responsable de la verification de la facturation, du traitement des factures dans SAP et du suivi des paiements effectues.

This position is integral to the unit with responsibilities focused on payroll but includes other responsibilities in payroll and billing. Working with the Controller and Senior HR Manager, you will be the principal force processing payments and benefits and ensure payroll operations is compliant with federal and provincial policies as well as the collective bargaining agreement. Other responsibilities will include auditing billing as well as processing invoices in SAP and tracking that payments are made.

Fonctions et responsabilites essentielles / Essential Duties and Responsibilities :

• Assurer le traitement rapide et precis de la paie bimensuelle des employes syndiques dans Kronos
• Assurer et maintenir la conformite a la convention collective et a la reglementation gouvernementale
• Repondre rapidement aux demandes de renseignements sur la paie
• Preparer les demandes de paiement de l'ARC, des cotisations syndicales et des regimes de retraite, et assurer la sauvegarde pour le siege social
• Assurer le respect des politiques de conges payes et le suivi des conges payes accumules/pris par tous les employes
• Assurer le traitement adequat des donnees des fournisseurs d'avantages sociaux
• Saisir et mettre a jour les dossiers principaux des employes, notamment les changements de taux, les cessations d'emploi, les paiements retroactifs et les nouvelles embauches
• Contribuer a l'elaboration de politiques, de procedures et de controles internes pour assurer la conformite aux conventions collectives et aux lois federales et provincials
• Ensure timely and accurate processing of biweekly payroll for union employees in Kronos
• Ensure and maintain compliance with the collective bargaining agreement and government regulations
• Respond in a timely manner to payroll inquires/requests
• Preparing CRA/pension/union dues payment requisitions and backup for head office
• Ensure adherence to vacation policies and track vacation earned/ taken for all employees
• Ensure correct processing for benefit suppliers
• Enter and update employee master files such as rate changes, terminations, retroactive payments, and new hires
• Assist with the development of policies, procedures, and internal controls to ensure compliance with collective agreement, federal and provincial legislation

Education / Education :

• Diplome d'etudes secondaires ou GED requis.
• Diplome d'associe en comptabilite, finance ou commerce prefere.

• High School Diploma or GED required.
• Associates Degree in Accounting, Finance or Business preferred.

Experience professionnelle / Work Experience :

2 a 3 ans dexperience en paie dans un environnement syndique

Une experience avec Ultimate Software (Workday) et Kronos est preferable.

• 2 to 3 years of payroll experience in a unionized environment
• Experience with Ultimate Software (Workday) and Kronos is preferred.

Job Skills :

• Capacite a planifier et organiser les horaires de travail, a etablir les priorites de la charge de travail et a executer les taches assignees dans les delais impartis.
• Excellentes competences organisationnelles, capacite a hierarchiser les responsabilites et a effectuer plusieurs taches simultanement.
• Excellentes competences interpersonnelles, aptitude a interagir avec plusieurs services, selon les besoins.
• Connaissance de la fiscalite des employes en fonction des juridictions de residence et de travail.
• Maitrise des tableurs et des bases de donnees.
• Experience avec SAP, un atout.
• Experience avec Kronos, un atout.
• Excellent service client.
• Souci du detail.
• Ability to plan & organize work schedules, establish workload priorities and perform assigned tasks in a timely manner.
• Strong organizational skills with the ability to prioritize responsibilities and multi-task
• Strong interpersonal skills, interacts well with multiple departments as required
• Knowledge of employee tax setup based on live/work jurisdictions.
• Must be proficient with spreadsheets and database query skills.
• Experience with SAP is an asset.
• Experience with Kronos is an asset
• Excellent customer service.
• Detail-oriented.

Competences en communication / Communication Skills :

• Excellentes competences en communication orale et ecrite, en francais et en anglais.
• Doit etre capable de communiquer et de divulguer des donnees de maniere precise.
• Doit etre capable de communiquer efficacement avec l'equipe de direction et le personnel.
• Effective oral and written communication skills in French and English.
• Must have the ability to communicate and disclose data in an accurate manner
• Must be able to communicate effectively with management team and staff.

Certificats, licences et enregistrements / Certificates, Licenses and Registrations :

• Certification de praticien en conformite de la paie ou candidat PCP en voie d'obtenir la certification de l'Association canadienne de la paie
• Payroll Compliance Practitioner certification or is a PCP candidate working towards certification from the Canadian Payroll Association

Travel :

• None

Environmental Requirements :

• Regular office environment

Organization Structure

• Direct Line Manager (Title): Senior Manager, Human Resources
• Dotted Line Manager (Title, if applicable): Controller, Finance
• Number of Direct Reports: 0
• Number of Dotted Line Reports: 0
• Estimated Total Size of Team: 3 to 4

Demonstrated Competencies to be Successful in the Position :

• Thinking - Information search and analysis, problem resolution skills
• Engaging - understanding others, team leadership, developing people

• Inspiring - influencing and building relationships, motivating and inspiring, communicating effectively

• Achieving - delivering business results under pressure, championing performance improvement, customer focus

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Candidates will be required to go through a criminal background check.

gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other ground under applicable law.

Gate Gourmet Canada Inc. is pleased to accommodate applicants who have a disability up to the point of undue hardship during the recruitment, assessment and selection process. Please inform our Recruitment Team if you require a disability-related accommodation to participate in the recruitment process.

Salary/Salarie - $52,000 to $62,000 gross annually/brut annual

If you want to be part of a team that helps make travel and culinary memories, join us!