Lead Accounts Receivable Specialist (Hybrid)

We are seeking a highly skilled Lead Accounts Receivable Specialist to support and help lead billing and receivables operations in a government contracting environment. This role will have broad responsibility across contract billing, collections, receivables management, allowance for doubtful accounts analysis, write-offs, cash application oversight, and process improvements. The ideal candidate brings strong government contracting billing experience, deep knowledge of accounts receivable processes, and experience with Deltek Costpoint. This role serves as a senior resource to support operational excellence, compliance, and effective working capital management.

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

Prepare, review, and submit customer invoices for government contracts, including, Cost Reimbursable CPFF/CPAF), Time & Materials (T&M), Firm Fixed Price (FFP), Labor Hour and milestone-based billing

Process and submit invoices through government and agency portals, including systems such as WAWF / PIEE, IPP, Agency-specific billing portals

Review project setup, contract funding, modifications, and CLIN structures to ensure accurate invoicing and revenue support

Ensure billing compliance with FAR/DFARS regulations, Contract terms and funding limitations, DCAA requirements, Provisional billing, indirect rate structures and GAAP

Investigate all project expenses not billed to customers and work with Project Managers to determine appropriate action

Resolve complex billing issues, rejected invoices, and customer disputes

Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures

Generate and distribute monthly receivables reports, as requested

Support and help manage allowance for doubtful accounts analysis and bad debt reserve assessments

Review and process write-offs, adjustments, and recovery activity in accordance with company policy

Monitor accounts receivable aging and support collection efforts on outstanding receivables

Research, reconcile, and resolve rejected invoices, payment discrepancies, and contract billing issues

Work closely with Contracts, Program Management, Accounting, and Project Control teams regarding billing, modifications, and funding updates

Support contract closeouts, unbilled reconciliations, and revenue-related reporting

Maintain documentation supporting invoicing, audits, and contract compliance

Support audits and provide requested billing support documentation

Perform additional assignments and/or duties, as requested

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Associates or Bachelors degree in Accounting, Finance, Business Administration, or related field preferred High School diploma or equivalent required.

Five (5+) years combination of college education, contract billing and/or accounts receivable experience.

Intermediate to advanced computer literacy, including experience Microsoft Suite, and accounting software

Strong knowledge of government contract billing requirements and invoice preparation

Experience with Deltek Costpoint preferred

Working knowledge of FAR, DFARS, and DCAA billing requirements

Experience with government invoicing portals (WAWF/PIEE, IPP, etc.) preferred

Knowledge, Skills, Abilities, and Other Characteristics

Ability to work well with others under deadline situations and respond to changes in priorities

Good written and verbal communication skills and strong organizational skills

Ability to work independently, take initiative, set priorities, and see projects through to completion

Employ problem-solving skills and analysis, and report problems

Knowledge of bookkeeping and accounting principles, practices, standards, laws, and regulations

Knowledge of standard contract terms and how theyre applied in the billing process

Intermediate to advanced skills in MS Office, especially Excel, and use of accounting software

Self-starter, ability to work independently, take initiative, set priorities, and see projects through to completion

Strong communication and organizational skills

High attention to detail and accuracy of data and information

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

This position description is intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. Other duties may be assigned, and the company reserves the right to modify, interpret, and apply the job description as necessary. This position description is not a contract for employment and employment is at-will unless otherwise stated in a Union contract, employment agreement, or where prohibited by local, state, or federal regulations.

It is the companys policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude, and experience, to provide Equal Employment Opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work-related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, or other protected status. When applicable, the companys policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force, and benefits. It is the companys business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Teya offers a comprehensive benefits package including Medical Insurance through Federal FEHB, Dental, Vision, Short-Term Disability, Life and AD&D Insurance, 401k with employer match, annual PTO, 11 paid holidays & a hybrid remote work schedule with the ability to report to the Anchorage, AK office on a hybrid basis.