Office Support Bookkeeper & Payroll

Office Support | Bookkeeper & Payroll

Person County Schools

Stories Creek Elementary School - Roxboro, North Carolina

This job is also posted in North Carolina School Jobs, and Person County School District NC

Job Details

Job ID:5680798

Application Deadline:Posted until filled

Posted:Yesterday

Starting Date:Jul 1, 2026

Job Description

Job title

Office Support /Administrative Assistant

Reports to

Principal

Terms of Employment

12 Months

Salary

State Salary Schedule Plus Local Supplement

FLSA Status

At Will/Non-Exempt

Duties and Responsibilities

Bookkeeper Duties

Assures that all school funds are properly received and disbursed while maintaining accurate records

Prepares and maintains monthly payrolls for all school employees

Maintains a daily attendance record for all employees

Secures and assigns substitutes and maintains proper records for payroll

Verifies leave balances annually

Maintains financial records and accepts responsibility for state, local, federal and other allotments

Ensures expenditures do not exceed the school allotments

Generates requisitions and purchases orders; maintains inventory of supplies

Verifies invoices against purchase orders

Data Manager Duties

Utilizes the computerized student information management system to maintain database on student enrollment to include student's demographic data, emergency medical information and school records

Prepares and maintains a database of daily student attendance, absences and tardiness

Prepares attendance reports and reconciles manual and computer reports monthly

Prepares and establishes master schedules which show courses, classrooms, time periods, teachers, and other relevant information; runs student schedules and inputs changes and corrections

Performs advanced scheduling which includes assisting administrators in the scheduling process, identifying and resolving scheduling conflicts

Responsible for identifying errors and reconciliation of required state information

Prepares and distributes academic related reports

Prepares and maintains records of exceptional students being served

Prepares and maintains computer testing records of students and prepares files/reports to be used in the school accountability

Troubleshoots and provides technical support for the student information system within the school

Serves on various school related committees, attends meetings and participates in other activities of such groups as appropriate

Attends seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on use of the student information management system

Performs other duties and responsibilities as assigned by supervisor

Other Duties

Assists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters, memos, and announcements as required

Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students

Greets visitors, parents, volunteers, etc. and directs them to their intended destinations

Completes forms, permits, reports, notices, or form letters with designated or routine information as needed

Distributes intra-office and general delivery mail

Serves as a liaison between employees and payroll specialists to help answer payroll related questions

Qualifications

Associate's Degree Preferred

Graduation from high school and at least 3 years of experience in an automated office or systems environment or

Any equivalent combination of training and experience which provides the required knowledge, skills and abilities

Physical Requirements

Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

Must be able to:

prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the job

understand and conform to all rules of punctuation, grammar, diction and style

speak to individuals or groups of people with poise, voice control and confidence

respond adequately to inquiries or complaints

write using standard convention in all languages required by the job

apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions

apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form

communicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (telephone, Braille)

use/interpret job related terminology, mathematical formulas and functions

effectively and efficiently

deal with people beyond giving and receiving instructions

perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations

be sensitive to cultural differences among individuals and groups of persons

operate a motor vehicle

operate/use a variety of automated office machines and other office equipment

operate/use a variety of printing/graphic arts machines

operate/use a variety of audiovisual/electronic machines and devices

operate/use a variety of communication machines/equipment/devices

operate/use a variety of job specific machines/equipment

Approved by:

Personnel Office

Reviewed:

11.2024; rev. 4.2026

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job.

Position Type:Full-Time

Salary:$2,927.59 to $3,924.88 Per Month