Bookkeeper

FAYETTE COUNTY PUBLIC SCHOOLS

Bookkeeper, High School

Position Description

The Fayette County Public School System does not discriminate on the basis of race, color, religion, sex, national origin, age or

disability in any of its employment practices, educational programs, services or activities.

WORK LOCATION:

Assigned School

REPORTS TO:

Principal and/or designated

school-based administrators

SALARY SCHEDULE:

Classified Salary Schedule

PAY GRADE:

3880

FLSA STATUS:

Non-Exempt

WORK CALENDAR:

240 Days

8 Hr/Day

APPROVED (Board):

November 2004

REVISED:

November

2024;

September

2023:

September 2022;

June

2022; February 2018

SUMMARY: Maintain records of financial transactions; apply principles of accounting to analyze financial information and prepare financial reports; coordinate the implementation of accounting controls; and administer school budgets

ESSENTIAL FUNCTIONS:

1.Demonstrate prompt and regular attendance

2.Perform usual office routines and practices associated with a busy and efficient office

3.Establish and maintain a purchase order system that ensures the timely processing of purchase orders and maintenance of accurate account balance records at all times

4.Maintain a comprehensive invoice file to include but not be limited to requests for payments and accompanying invoices and purchase orders

5.Print and mail checks to vendors

6.Collect funds from various organizations and accounts; count funds, maintain a record of all transactions and deposit funds into bank accounts

7.File receipts and check stubs monthly

8.Maintain a financial recordkeeping system that satisfies annual audit requirements

9.Educate school stakeholders on processes and procedures for maintaining program/department accounts and finances including processes for collecting and turning in cash collections for field trips, etc.

10.Print specific reports (e.g., financial reports, checks, deposits, transfer entry, etc.) to comply with audit requirements

11.Submit financial reports to central office monthly

12.Disseminate information to students and their parents/guardians to advise them of outstanding payments owed; collect outstanding payments from students and their parents/guardians

13.Ability to be present at the physical worksite

14.Must be able to properly and consistently supervise students, particularly during emergency situations

15.Perform other duties as assigned and allowable by intended program

REQUIRED QUALIFICATIONS:

High school diploma or state approved high school equivalent

Proficiency in the use administrative technology

Excellent problem-solving skills

Good interpersonal skills

Ability to handle and complete multiple tasks simultaneously

Excellent communication skills

Two years accounting or bookkeeping experience

Proficiency in a variety of computer software programs including Microsoft Office

2024

PHYSICAL DEMANDS:

Routine physical activities associated with typical office setting. Ability to exert up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, and/or a negligible amount of force constantly to move objects. Frequent sitting, standing, walking, bending, stooping, kneeling, crouching, reaching, handling and repetitive fine motor activities. Vision, hearing and verbal communications are essential functions of this position.

PREFERRED QUALIFICATIONS:

Associate Degree in Finance/Accounting or related field

Experience in a school setting

REQUIRED DUTIES & RESPONSIBILITIES:

The employee must be able to satisfactorily perform each essential function of the position. When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position. Employees are expected to attend all required meetings as approved by the supervisor. The employee will adhere to the Georgia Professional Standards Commission's Code of Ethics for Educators, all Fayette County Board of Education policies, administrative regulations, school system procedures, and all other applicable professional performance criteria. Maintenance of criminal history check is required for all employees.

Bookkeeper, High School