District Accounts Payable Clerk

Chaparral Schools USD 361 www.usd361.org

Accounts Payable Clerk

Reports to:Superintendent

Evaluated by:Superintendent

Classification:Classified

Supervises:None

Job Summary

Manages the accounts payable duties in the district as well as intakes orders and packages for accuracy.

Qualifications

1. Bookkeeping and Accounting Experience Required
2. Understanding and use of web based accounting software

Required Knowledge & Abilities

1. Understands the procedures for KSDE school finance reporting requirements.

Performance Responsibilities

1. Input daily cash receipts onto the accounting software.
2. Make Journal Entries as needed on the accounting software.
3. Takes deposits to the bank as needed.
4. Put Tax Distribution money into CDARS accounts and draw down as needed for payroll.
5. Prepares monthly reports for the Board of Education.
6. Does required reports and requests for the district to KSDE. TITLE Funds requests and General fund State Aid requests, Final Mill Levies Report and Local Effort for General State Aid Report.
7. Monthly reconciliation of all bank statements.
8. Year end process and reports for Auditor.
9. Transfer funds as needed to cover payroll account and Accounts Payable account.
10. Pay district bills on a timely basis. At least three check processes per month or as needed to pay.
11. Help teachers with ordering all through the school year.
12. Answer the phone.
13. Coordinate the yearly secretaries and principal meeting.
14. Making sure all of the other little odds and ends that crop up on an almost daily basis get taken care of.
15. During the summer months-ordering for the next school year and making sure the teachers have what they need before school starts in August.
16. Filing the paid invoices on a monthly basis.
17. Cleaning the office when the time allows.
18. Renew Tax Exempt Form and send to vendors.
19. Log Project Exempt Forms online with KDOR.
20. Work with Drivers Education Teacher in filing reports to the State of Kansas.

Benefits Information

Salary Information

Employer Information

USD 361 is a small, rural public school district located in Harper County, Kansas, in the south-central region of the state near the Oklahoma border. The district serves students from early childhood through 12th grade and offers a close-knit educational environment where relationships are foundational and every student is known, valued, and supported.

As a rural district, USD 361 benefits from strong community pride and involvement. Families, local businesses, and community members actively support school programs, activities, and student success. The districts size allows for meaningful collaboration among staff and strong partnerships between home and school.

Students in USD 361 have access to:

• Strong core academic programming

• Career and technical education opportunities

• Competitive athletics and extracurricular activities

• Fine arts programming

• Special education and student support services

• Early childhood services and screening

Small class sizes allow educators to provide personalized instruction, targeted intervention, and enrichment opportunities tailored to individual student needs. The district remains committed to continuous improvement, responsible stewardship of resources, and preparing students for success in college, career, and life.

Rooted in the values of Harper County, USD 361 combines tradition, community, and innovation to ensure every student has the opportunity to thrive.