Director of Finance

Job Summary: The Director of Finance oversees and manages the day-to-day financial and business operations of the district, including accounting, payroll, purchasing, accounts payable and receivable, and cash management. This role serves as a key advisor to the Superintendent, ensuring financial integrity, compliance, and strategic fiscal planning aligned with organizational goals.

Duties and Responsibilities:

1.

Financial Management & Accounting

• Supervise all business office operations, including general ledger, accounts payable, accounts receivable, purchasing, and payroll.

• Manage month-end and year-end close processes, including:

• Preparation and review of journal entries and account reconciliations

• Bank and credit card reconciliations

• Fixed assets and depreciation schedules

• Prepaids and amortization schedules

• Notes payable and lease reconciliations

• Revenue and deferred revenue recognition

• Accounts payable and receivable reconciliation

• Trial balance and general ledger review

• Prepare accurate and timely financial statements.

• Ensure all financial transactions are properly documented and compliant with applicable standards.

• Maintain compliance with generally accepted accounting principles (GAAP) and all federal, state, and local regulations.

2.

Accounts Payable & Receivable

• Oversee accounts payable processes, including:

• Bill.com imports and processing

• Check run review and approval (coding, documentation, dates)

• Daily cash flow monitoring

• Weekly AP meetings

• Manage accounts receivable and revenue functions:

• Record receipts (federal, state, and local funding)

• Oversee grant drawdowns (TEAL, G5, E-Rate, EMAT, etc.)

• Ensure accurate monthly revenue recognition

• Manage MySchoolBucks transactions, refunds, and fundraising requests

3.

Purchasing & Procurement

• Oversee procurement processes and compliance requirements.
• Review and approve purchase requisitions, quotes, and funding sources.
• Approve purchase order revisions and monitor open POs.
• Review and approve new vendor requests (including compliance verification such as SAM.gov and W-9s).
• Manage insurance renewals and procurement policies.

4.

Budgeting & Financial Planning

• Lead the development and management of the annual budget.
• Prepare budget amendments for Board approval.
• Oversee budget imports and revisions in financial systems.
• Conduct regular budget review meetings with department leaders.
• Collaborate with HR on staffing plans, salary verification, and position control.
• Support PEIMS submissions and financial reporting alignment.

5.

Payroll & Benefits

• Provide oversight and backup support for payroll processing.
• Review TRS schedules and benefits payable.
• Ensure payroll accuracy and compliance.

6.

Audit & Compliance

• Manage all state and federal audits:

• Prepare audit documentation and samples

• Coordinate with auditors and respond to inquiries

• Review audit reports and management letters

• Present audit findings for Board approval

• Ensure timely completion of all required financial reporting and compliance submissions.

7.

Grant & Fund Management

• Oversee financial grant management, including compliance and reporting.
• Provide documentation for reimbursements and grant expenditures.
• Manage special grant reporting (e.g., MSAP, NSLP).

8.

Cash & Risk Management

• Monitor and manage daily cash flow and banking activities.
• Record bank transfers, charges, and reconciliations.
• Support risk management processes, including workers' compensation audits and insurance.

9.

Reporting & Operational Oversight

• Prepare internal and external financial reports for leadership and Board presentations.
• Maintain and update financial policies and procedures.
• Oversee required reports, including:
• Charter School Survey
• IRS 990
• Real Property Survey
• Transportation Report
• Website financial postings (budget, audit reports, etc.)

10.

Systems & Technology

• Oversee and utilize financial and operational systems, including:
• Websmart, Bill.com, MySchoolBucks, Monday.com, Trainual
• G5, TEAL, EMAT, TSDS, Audit 2.0
• BambooHR, Google Workspace, DocuSign, Zoho, Dashlane
• E-Rate (USAC), Zeffy, OneCause, Frontline

11.

Leadership & Administration

• Supervise and develop business office staff.
• Maintain strong communication with internal departments and leadership.
• Manage finance-related communications and shared inboxes.
• Perform other duties as assigned by the Superintendent.

12.

Perform other duties assigned.

Education: Bachelor's degree in accounting, Finance, or related field required. Master's degree preferred.

Work Experience: Minimum of two (2) years of accounting experience with increasing responsibility.

At least one (1) year of supervisory experience in a school finance or similar environment is preferred.

Competencies:

• Knowledge of and ability to understand and interpret applicable policies, state statutes, and federal guidelines.
• Knowledge of budgeting procedures and financial and business operations for school districts and similar governmental agencies.
• Ability to prepare agenda items and present and defend them to the School Board.
• Ability to use data-driven decision-making to determine the effectiveness of various programs and initiatives and develop strategies for improvement.
• Knowledge of the teaching/learning process in the school setting.
• Ability to oversee the implementation of a sound budgeting process.
• Ability to work collaboratively with others and facilitate groups to a consensus.
• Knowledge of state-of-the-art research and best practices in areas of responsibility.
• Ability to represent TRS at state and regional functions.
• Ability to motivate, lead, and challenge a team, and establish goals, objectives, and action plans to achieve TRS goals.
• Ability to communicate effectively with a variety of audiences orally and in writing, including electronic media.

Equipment Used: Microsoft Office, Eduphoria, Office equipment (e.g., computer, copier). General Knowledge of accounting procedures, district policies, and school law.