Office Manager/Bookkeeper

Part-Time Office Manager / Bookkeeper Painting & Construction Company Fresh Coat Painters of Central Valley Location: Salida California USA + hybrid remote Schedule: Part-Time (15-25 hours/week, flexible) Compensation: Based on experience ($20-$25 per hour) --- ### About Us We are a growing residential and light commercial painting and construction company focused on quality craftsmanship, strong customer relationships, and efficient project execution. We're looking for a reliable, detail-oriented Office Manager / Bookkeeper to help keep our operations running smoothly behind the scenes. --- ### Position Overview This role is responsible for managing day-to-day office operations, handling bookkeeping tasks, and supporting project coordination. The ideal candidate is organized, proactive, and comfortable wearing multiple hats in a fast-paced environment. --- ### Key Responsibilities Bookkeeping & Financial Management - Manage accounts payable and receivable - Send invoices and follow up on outstanding payments - Reconcile bank and credit card statements - Maintain accurate financial records in QuickBooks (or similar software) - Assist with payroll processing and contractor payments - Prepare reports for owner (profit/loss, job costing, etc.) Office Management - Answer phone calls, emails, and customer inquiries professionally - Schedule estimates, jobs, and crew calendars - Maintain customer database (CRM) - Order office and job materials as needed - Organize and maintain digital and physical files Project & Operations Support - Assist with job tracking and scheduling coordination - Communicate with customers regarding project timelines and updates - Support permit paperwork and documentation (if applicable) - Help ensure jobs are properly documented and closed out --- ### Expectations & Normalities of the Role - High attention to detailaccuracy matters in both numbers and communication - Strong organizational habitsyou keep things clean, tracked, and easy to find - Responsive communicationcalls, texts, and emails handled promptly - Ability to prioritize and manage multiple tasks without constant oversight - Professional and friendly demeanor with customers and team members - Willingness to learn and improve systems/processes over time - Reliability and consistencyyou show up and follow through --- ### Qualifications - Previous bookkeeping and/or office management experience required - Experience with QuickBooks required - Proficiency in Microsoft Office / Google Workspace - Experience in construction, trades, or home services is a plus - Strong communication and problem-solving skills - Self-starter with the ability to work independently --- ### Why Join Us - Flexible schedule - Growing company with opportunity for long-term role expansion - Direct impact on business operations and success - Supportive, team-oriented environment --- We're looking for someone who takes pride in keeping things organized, accurate, and running smoothlyif that's you, we'd love to connect.