Accounting Analyst

ACCOUNTING ANALYST

DEPT: EMRTC

REG

TEMP

FULL TIME

PART TIME

STARTING RATE or SALARY RANGE $48,672 - $55,973

Employees being promoted to a higher classified position receive the minimum for the position or a pay rate adjustment of 8% whichever is greater.

All regular positions also entitle the employee to several benefits including health, dental, vision, life insurance, and retirement which is largely paid by New Mexico Tech for the employee and dependents.

INTERNAL POSTING THROUGH: 04/10/2026* CONSIDERATION WILL BE GIVEN FIRST TO TEMPORARY AND REGULAR TECH EMPLOYEES WHO APPLY WITHIN THE 7 DAY INTERNAL POSTING. APPLICATIONS RECEIVED AFTER THE 7 DAY POSTING MARGIN WILL BE CONSIDERED WITH OTHER OUTSIDE APPLICANTS.

JOB SUMMARY:

The Accounting Analyst is responsible for providing financial and administrative support for contract and operational activities. This position monitors contract financial status, reviews departmental transactions for compliance with institutional policies, prepares financial adjustments, and supports inventory and reporting functions. The role works closely with internal staff, principal investigators, and Associate Director for Finance to ensure accurate financial records, proper documentation, and timely contract closeout.

JOB FUNCTIONS:

Contract Financial Management

Prepare and maintain monthly contract status reports.

Perform final financial review of contracts to ensure accuracy and compliance prior to closeout.

Initiate and coordinate contract closeout processes in accordance with institutional and sponsor requirements.

Transaction Review and Approval

Review and approve departmental financial documents and transactions for compliance with institutional policies and funding requirements.

Transactions include requisitions, purchase orders, change orders, direct pay, purchasing card transactions, travel documents, and work orders.

Journal Entries and Cost Transfers

Prepare and process Journal Vouchers (JV) and Payroll Journal Vouchers (PJV) to correct accounting records and process cost transfers.

Ensure proper documentation and justification are included with all financial adjustments.

Inventory Management

Maintain and update ordnance and warehouse inventory records in the inventory tracking system.

Perform quarterly and year-end inventory reconciliations.

Generate year-end inventory reports from the database and ensure accurate documentation.

Check Disbursement