Payroll Specialist

Payroll Specialist

POSITION SUMMARY:

Under the supervision of the Payroll Director, this position is responsible for the processing of all payroll; to ensure accurate processing and recording of payroll; provide timely and accurate financial information including: maintenance of payroll subsidiary records in PC based accounting system, recording and payment of payroll and reports for multiple locations.

DUTIES AND RESPONSIBILITIES:

• Knowledge with an automated time and attendance system, preferably MITC.
• Audits employee timesheets for completeness, accuracy and authorization; processes and data entry of employee timesheets into payroll software for bi-weekly payroll payable.
• Prepares and distributes payroll checks/payroll deposit statements; creates and submits the ACH file.
• Maintains records relating to Payroll in a confidential manner; assists employees with questions relating to their timesheets or payments.
• Works in liaison with Human Resources to resolve errors in data entry to ensure accurate personnel data is contained in the accounting system.
• Ensures off-cycle payroll payments, i.e. teacher pay-outs, retroactive pay adjustments and final termination checks are correctly calculated and deductions are made.
• Assist employees, program directors and outside agencies with issues relating to Payroll; resolves discrepancies.
• Prepares information for garnishments, miscellaneous deductions and relevant calculations required for any individual payroll payment.
• Assists with outside agency audits regarding Payroll; resolves discrepancies.
• May assist with payroll tax deposits and quarterly filings.

MINIMUM QUALIFICATIONS:

• Associates Degree in accounting or related field.
• Two (2) years prior work experience in payroll processing and related activities.
• Intermediate proficiency in MSWord, Excel, database programs, accounting/payroll programs.
• Have good communication skills, be detail oriented, be organized and have the ability to work under deadlines.

OR

• Any combination of academic education, professional training or work experience, which demonstrates theability to perform the duties of the position.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in accounting or a related field.
• Three (3) years prior work experience in processing payroll for an organization of comparable size.
• Prior work experience in a government, education or private non-profit environment.
• Prior work experience with Solomon financial or comparable software.
• Strong Communications skills, ability to multi-task, work well under pressure and able to work underdeadlines.

PHYSICAL REQUIREMENTS:

Must be able to see/read a computer monitor screen.

Must be able to lift and carry ten (10) pounds.