Accounting Manager

The purpose of the Accounting Manager position is to perform, under general supervision, professional work of unusual difficulty in the areas of payroll, accounts payable, general ledger and assisting with maintaining financial functions pertaining to County government.

SUPERVISORY RESPONSIBILITIES

Regularly assigns work to other employees and supervises related activities.

Provides recommendations on employee disciplinary actions; hiring new employees; employee coaching; handling employee grievances and employee training.

Makes final decisions on scheduling work hours of employees; evaluating employee performance and granting time off.

ESSENTIAL DUTIES AND RESPONSIBILITIES

TIME SPENT

20%

• Ensures that accurate internal ledgers and records are maintained and are reconciled as follows: Bi-weekly for payroll: Balances Pay Day Registers, Payroll Validation, Deduction and Benefit Register; and Daily for Payable: reviews invoice entry and payment batches.

20%

• Reviews and verifies County revenues; reviews and monitors expenditures and reports, authorizes expenditures of funds; prepares monthly, quarterly, and annual financial and other required reports; reviews and presents financial reports including expenditures, commitments, and revenue data; reviews financial reports for accuracy, completeness, and compliance.

15%

• Assists in studies of accounting systems, policies, practices, and procedures including the assurance that accounting duties and functions are properly segregated both within the Finance Department and for Audit Compliance.

15%

• Ensures regulatory practices are carried out appropriately for GASB 101 Compensated Absences, Accrual Balance Computations under ARS 23-372, and County Policies, Collaborates with Computer Services Department and Tyler Technologies to ensure computations are structured correctly.

10%

• Prepares audits; assists internal and/or independent auditors by providing information required for audits including preparing Capital Asset Reconciliation; assists with or prepares responses to audit exceptions.

10%

• In collaboration with external consultant, leads the County-wide Cost Allocation Plan preparation to ensure that both the Full Cost Allocation Plan and Federal Cost Allocation Plan are prepared in compliance with 2 CFR 200.416. Prepares the Agenda item for Board Adoption of Cost Allocation plan.

10%

• Performs other duties as assigned.

BUDGET RESPONSIBILITIES

This position reviews, edits, and approves for submission County-wide level budget; provides research support on department level budget preparation.

PROJECT RESPONSIBILITIES

Provides project resource allocation based on pre-approved resources involving organizational planning projects.

ORAL COMMUNICATION DUTIES

This position trains colleagues, explains County procedures or processes, responds to public inquiries, participates in meetings, and conducts meetings or group discussions.

WRITTEN COMMUNICATION DUTIES

This position creates or edits documents, internal memos, emails, formal letters and reports.

INTERACTIONS WITH THE GENERAL PUBLIC

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.

INTERACTIONS SPECIFICALLY WITH CUSTOMERS

Frequently (More than 25% but less than 40% in a year)

MINIMUM EDUCATION REQUIRED

Bachelors Degree in Accounting, Finance, Business Administration or a related field or equivalent combination of education, training and experience.

MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED

Six (6) years governmental accounting experience and proficiency with specialized financial software; or equivalent combination of education, training and experience.

PROFESSIONAL CREDENTIALS REQUIRED

None

KNOWLEDGE REQUIRED

Government fund accounting practices and methods and budgeting systems; fiscal administration principles; statutory and regulatory requirements for Arizona County fiscal operations; grants administration and funding; accounting reports, warrants, and other financial forms.

SKILLS REQUIRED

Analyzing financial systems, procedures, and controls; establishing and maintaining effective working relationships; auditing technicial records and reports for compliance and evaluation purposes; operating personal computer and standard office software including word processing, database, and spreadsheet files; researching and preparing complex, technical financial reports.

ABILITIES REQUIRED

Imagine outcomes of particular actions; generate original thoughts; maintain calm demeanor in stressful situations; solve problems using deductive reasoning; consider options, risks and benefits; express oneself orally; perform mathematical operations; make sense of multiple data; read and write at professional level; assess and prioritize multiple tasks, projects, and demands; interpret a variety of technical instructions and manage abstract and concrete variables; review financial information and prepare analytical reports; prepare, maintain, and analyze accounting records; ensure compliance with accounting regulations, standards, and policies; communicate effectively orally and in writing.

PHYSICAL DEMANDS

• Occasionally stands to present and stands to attend to customers.
• Regularly sits to complete report, to operate computers, to complete a program and to attend to other duties.
• May be required to lift work related materials or equipment of 25 lbs. in weight or more.
• Constantly requires dexterity for keyboard, mouse and calculator operation.

WORK ENVIRONMENT

Incumbents in this position constantly spends time in office environment.

SAFETY RISK EXPOSURE

Incumbents in this position are generally not exposed to safety risk.

PROTECTIVE GEAR & SAFETY MANUALS

Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.

CONSEQUENCES OF ERROR

Potential errors can result in unfavorable public perceptions and legal ramifications.