Project Accountant

ORGANIZATIONAL OVERVIEW

East Bay Agency for Children’s (EBAC) mission is to improve the well-being of children, youth, and families by reducing the impact of trauma and social inequities. EBAC strives to reduce barriers that contribute to disparities in wellness for socio-economically disadvantaged and racially marginalized families and to create communities where all children and families have support systems to reach their full potential.

EBAC was established in 1952 when a group of parents of children with autism wanted to give their children the same educational and recreational opportunities that contribute to the physical well-being and social growth of all children. From this was born the first day-treatment program west of the Mississippi and was the foundation of growth in meeting the needs of children and families living in the San Francisco Bay Area, and especially in Alameda County.

Today, EBAC’s programs serve over 10,000 children, youth and families throughout Alameda County each year with the goal of giving each child and family the specific resources, skills, and support they need to help them reach their full potential. The organization has strategically grown its program offerings to include a wide variety of supports and services to the community. For more information about our organization, please visit the website at www.ebac.org.

POSITION OVERVIEW

Similar job titles would be Accountant, Grant Accountant, Budget Analyst, Financial Analyst.

Working under only general supervision, a Project Accountant is responsible for helping Programs manage their projects from a finance and accounting focus with the goal of helping them maximize the use of their resources. The position will work collaboratively with Program staff to put together project, program, and Division budgets. They will also be required to monitor the progress of projects, investigate variances, and ensure that project billings are issued to customers, payments collected, and respond to various client inquiries. The Project Accountant will perform relatively complex accounting duties including maintenance and analysis of accounting records, preparing journal entries, and reconciling ledger accounts. This position will take care of cash receipts. The position also helps to ensure compliance with generally accepted accounting principles and the organization's policies, procedures, and contracts.

Position Reports To : Director of Finance

1. Bachelor’s Degree in Accounting, Business, or equivalent required.
2. Experience in billing, general and/or project accounting is a plus.
3. Ability to analyze, investigate, and correct accounting entries.
4. Ability to effectively and professionally present information and respond to questions from employees, managers, customers and vendors.
5. Excellent written and oral communication. Is able to remain professional and diplomatic when interfacing with staff and clients.
6. Self-starter, disciplined, and detail oriented individual. Work product is highly accurate and timely.
7. Advanced Excel spreadsheet skills required.
8. Experience with Abila’s MIP accounting system and ADP payroll system desired.
9. Ability to work independently, multi-task and exercise sound judgment within established guidelines.
10. Ability to work collaboratively in a team environment.

RESPONSIBILITIES

1. Create and maintain project reports in Accounting system and Excel to monitor project finances and help create invoices.
2. Perform analysis to calculate project revenue monthly including booking it into Accounting system along with Accounts Receivable or Unbilled journal entries.
3. Assess and pursue opportunities to maximize billings and revenue recognition.
4. Help Program staff reclass labor and expenses, as necessary.
5. Manage Accounts Receivable and Unbilled to maximize collections, working with program staff and contracting agencies, as necessary.
6. Will be responsible for and manage the Cash Receipts process.
7. Will be responsible and/or a backup for certain Accounting areas such as Payroll or Accounts Payable.
8. Collaborate with Program and Development staff to create project budgets.
9. Work with Cash Receipts team members to reconcile variances in application of cash.
10. Prepare financial reports for grants and contracts including maintenance of records in compliance with contract requirements in collaboration with Program and Development staff.
11. Provide year-end support of auditor requirements, which may include research and reconcilement.
12. Prepare special project analyses as needed.
13. Participate in the on-going development and improvement of financial systems.
14. Perform other duties as assigned by the Director of Finance or CFO.

WORKING CONDITIONS and JOB SETTING

1. Work is an office setting.
2. Work requires travel between sites to attend meetings.
3. Ability to drive, with appropriate driver’s license and insurance; or access to a car.
4. Periodic lifting up to 25 pounds is required.

BENEFIT INFORMATION

EBAC offers a uniquely generous PAID time off package including up to 15 paid Holidays a year, generous vacation accruals for eligible employees; and an outstandingly comprehensive benefits package that includes:

1. Medical, Dental and Vision insurance. Full time employee only coverage is free of charge for certain Medical and Dental coverages.
2. Multiple options of Mental Health Care supports and services.
3. Chiropractic and Acupuncture benefits included in Medical plans.
4. Employer paid Basic Term Life/AD&D insurance; employee paid voluntary life insurance and AD&D (for employee, spouse and children if choose to elect).
5. Accident, Critical illness and Hospital Indemnity coverage ( for employee, spouse and children if choose to elect ).
6. Tax deferred FSA (flexible spending account) for Health Care and/or Child Care; commuter benefits for Transit and/or Parking expenses.
7. 403b retirement program with an up to 4% Employer dollar to dollar Match after 1 year of employment.
8. Prepaid Legal Consultation and Identity Theft Protection insurance.
9. Pet Insurance to care for the four-legged family member(s).
10. ScholarShare 529 Savings Plan for higher education expenses for the beneficiary includes employee, child or another family member, etc.