Accounts Payable Specialist

Position Type:

Accounting Department

Date Posted:

8/1/2025

Location:

District Office

Date Available:

Until Filled

Closing Date:

Until Filled

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Job Title: Accounts Payable Specialist

Location: Tejano Center - Administrative Office

Reports To: Chief Financial Officer

Employment Type: Full-Time

POSITION SUMMARY:

The Accounts Payable Specialist is responsible for managing and processing all aspects of the organization's accounts payable functions. This role ensures timely and accurate payment of invoices, maintains vendor records, and supports financial operations in alignment with Tejano Center's mission to serve the community with integrity and excellence.

QUALIFICATIONS:

• High school diploma or equivalent and related training; Associates degree or combination of education and experience, preferred
• Three years of satisfactory, full-time experience responding to inquiries in a customer service, help desk or public relations capacity, utilizing computers and information technology.
• Related experience in purchasing, accounting or legal environment a plus.
• Knowledge is required to perform basic math, including calculation using fractions, percent's, and /or ratios; understand written procedures, write routine documents and speak clearly and understand complex, multi-step written and oral instructions.
• Specific knowledge required to satisfactorily perform the functions of the job includes; accounting principles; and business telephone and e-mail etiquette.
• Knowledge of generally accepted accounting principles, procedural requirements as established by accounting department; computerized accounting system.
• Skills are required to perform multiple, non-technical tasks with a potential need to upgrade skills to meet changing job conditions.
• Specific skills require to satisfactorily perform the functions of the job include; operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; and performing accounting procedures.
• Ability is required to schedule activities; collate data; and use basic, job-related equipment.
• Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. In working with others, problem solving is required to identify issues and create action plans.
• Problem solving with data requires independent interpretation of guidelines: and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups, maintaining confidentiality, meeting deadlines and schedules; setting priorities; and working with detailed information/data.
• Ability to operate window-based PC, use MS Excel, MS Word; use calculator and be able to train others.

BASIC FUNCTIONS:

• Ensures highly responsive and exceptional quality of customer service and support.
• Process accounts payable requests and posts to the general ledger.
• Compiles data from a wide variety of sources for complying with financial, legal and /or administrative requirements.
• Informs personnel and vendors regarding a variety of procedures and program requirements for the purpose of providing necessary information for completing transactions, taking action and/or complying with established fiscal and board mandated guidelines.
• Maintains a wide variety of accounting related information, files and records for the purpose of providing up-to-date reference and audit trails for accuracy and compliance.
• Prepares a wide variety of reports and written materials (e.g. correspondence, notices, reports, letters, tables, graphs, etc.) for the purpose of documenting activities, providing written reference and or conveying information.
• Reconciles account balances as assigned for the purpose of maintaining accurate balances and complying with District accounting and audit practices.
• Assist the Chief Finance Officer in the implementation of project controls
• Assist in the completion of Budget Transfers.
• Assist in the contract review and compliance efforts of the Charter District
• Assist in the processing of Requisitions, Check Request.
• Assist in managing the sourcing and uploading of Audit requests
• General support clerical duties as needed.
• Performs all other tasks and duties as assigned.
• Maintains and adheres to ethical business practices.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities.