Accounts Payable Supervisor

Accounts Payable Supervisor
REPORTS TO: Accounting Manager
PAY RATE: $60,000-$75,000 per year

JOB DESCRIPTION SUMMARY:
Under the direction of the Accounting Manager, the Accounts Payable Supervisor will be the subject matter expert for the day-to-day operations of all accounts payable functions for the organization. Overall responsibility for the department including the oversight of Accounts Payable Specialist.

RESPONSIBILITIES:

• Maintains accuracy in all financial reporting procedures
• Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions.
• Provides accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs.
• Monitors outstanding checks
• Works with vendors to address billing/payment inquiries and statement reconciliations
• Works with departments regarding invoice approval requirements, timely submissions, etc.
• Arranges setup of Field and Engineer offices (phones, internet, electricity, copiers, water)
• Supervises AP projects and new system implementations, in collaboration with other departments.
• Compiles, analyzes and reports financial information
• Builds and maintains relationships with vendors, suppliers, and business partners
• Ensures accuracy of vendor invoices and payment transactions including entering loan payments based on amortization schedules.
• Enters all credit card transactions including Corpay, Capital One and WEX card details.
• Maintains and updates vendor database.
• Executes subcontractor and vendor weekly payment runs.
• Provides annual performance evaluation to staff.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Provides annual CPA audit support as needed
• Performs other related duties as assigned by Accounting Manager.

QUALIFICATIONS:

• Bachelor's degree or equivalent combination of education and experience.
• Minimum seven years of Accounts Payable experience ideally in a construction company.
• Three or more years of leadership experience.
• Experience working with generally accepted accounting principles and accounting software
• Must have large ERP AP system experience.
• Experience with SAGE 300, TimberScan and Corpay is desirable.
• Strong computer, analytical and problem-solving skills.
• Strong interpersonal skills for interacting with accountants, clients, and upper management
• Good communication skills for communicating with support personnel and management
• Experience in A/P should be with an organization of substantial size $50M + annual revenue and more than 100 employees.
• Ability to run and produce various analytical reports as part of overall accounting function.
• Able to work in a high volume and fast paced environment, must be accurate, precise and coding savvy.
• Highly organized with ability to multitask and supervise staff.

Villager Construction Inc. is an EEO/AA employer. To build a diverse workforce we encourage applications from minorities, women, veterans, and individuals with disabilities.

This is a full time position