Admin/Accounting

Company Admins are team members who assist the jobsite staff by completing multiple administrative tasks. Their major duties include:

- Assemble owner billing, understanding of budgets, understanding budget software, construction background preferred

- Greet clients and guests -- maintain orderly reception and common areas

- Answer the telephone, takes messages and answers inquires

- Ordering, distributing and keeping an inventory of supplies

- Scheduling of meetings and conference room

- Scan and file all field paperwork appropriately (CMiC, share drive, folders, Daily Logs, JHA's, Visitor Sign-In, Site Release Forms, EEO Job Applicant Sign-In Sheets)

- Maintain all subcontractor onsite safety folders (SDS & MSDS -- 1 electronic and 1 hard copy, OSHA required)

- Maintain all project permit files onsite and electronically

- Maintain and update all subcontractor insurance policies/renewals

- Collecting subcontractor waivers and union letters

- Daily archiving

- Various data entry as needed

- Filing owner contracts, owner change orders, submittals, RFIs, subcontracts, subcontract supplements, insurance and general document control (CMiC and office, if not paperless)

- Coding Invoices and processes them through workflow

- Certified Payroll/LPCE Tracker

- Handling Insurance, Lien Releases, Pay Apps and CMIC

- Coding credit card charges, collecting receipts, and submitting vouchers for approval

- Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors

- Performing other duties assigned

Required Knowledge, Abilities, and Skills:

- Maintain a high level of confidentiality

- Ability to perform accounting functions

- Communicate clearly and concisely in both written and oral form

- Perform clerical and administrative tasks quickly and accurately

- Work independently and organize complex clerical tasks

- Ability to be flexible and adaptable in a variety of situations

- Remain calm under trying circumstances and work with frequent interruptions

- Maintain efficient office procedures and a system for keeping track of requested actions and reports

- Meet strict timelines and perform multiple tasks

- Work harmoniously with individuals and groups of employees

- Knowledge and proficiency in the use of technology (i.e. computers, Microsoft Office Suite, Multi-line phone system, Adobe and/or Bluebeam, General Office Equipment such as copier/scanner, etc.)

Job Types: Full-time, Temporary

Pay: Up to $22.00 per hour

Schedule:

- 8 hour shift

Experience:

- Administrative Assistant: 3 years (Required)

- Accounting: 3 years (Required)

- Construction administrative: 2 years (Preferred)

Work Location: In person