State Payroll Specialist 1

Duties include but are not limited to:

Managing computer programs, & computer data used in processing payroll, deductions, W-2 forms, reports & other payroll sub-systems:

• Utilizing Ohio Administrative Knowledge System (OAKS), running on PeopleSoft, Enterprise Resource Planning (ERP), Human Capital Management (HCM) module & Kronos timekeeping system.
• Acts as liaison to OAKS for the State Human Resources Division (SHRD) Office of Payroll Administration.
• Provides functional advice & guidance in coordinating & maintaining the OAKS HCM/Payroll System & Kronos (e.g., Payroll, Time & Labor,) in processing payrolls from assigned agencies, institutions, boards & commissions.
• Monitors, reviews, & assists agencies in processing employee wages, deductions, taxes & attachments.
• Ensures accuracy & conformity with laws, administrative code, union contracts, policies, rules, & guidelines.
• Coordinates with agencies to resolve any problems or questions concerning payrolls.
• Resolves payroll errors and exceptions.
• Finalizes agency payrolls.
• Responds to payroll emergencies which may require standby, overtime or call back.

Serves as HRD contact for agency personnel who have employees that have been paid incorrectly:

• Generates & coordinates issuance of off-cycle checks.
• responds to questions about processing requests.
• Coordinate recovery of direct deposits.
• Submits Reversals to Financial Institution upon agency request.
• Monitors returns initiated by receiving bank.
• Maintains supporting documentation.
• Reverses incorrect payroll warrants.
• Re-issues payroll warrants and advices.
• Issues refunds.
• Ensures proper calculation of attachments & deductions.
• Research & identifies system inefficiencies &/or defects.
• Initiates Change Request (CR) documentation as needed.
• Escalates issues with management for resolution.

Provides payroll support as assigned:

• Monitors batch schedules & jobs used in processing payrolls, deductions, & earnings records.
• Test simple to moderate modifications to OAKS & Kronos to accommodate payroll upgrades, changes in payroll/garnishment procedures & newly mandated payroll/garnishment requirements.
• Provides input for programming change requests.
• Ensures creation of payroll deduction deposit data, error, reconciliation & payment reports, & data files.
• Ensures preparation of special reports (e.g., quarterly employment reports, annual retirement reports, quarterly workers compensation reports, ad hoc reporting as needed).

4 courses or 12 mos. trg. or 12 mos. exp. in accounting; 12 mos. trg. or 12 mos. exp. in payroll processing (e.g., calculating payroll, employee withholdings, deductions, reporting & reconciliation, employer provided benefits, agency payroll charges, accrued leave disability buy-backs, direct deposits, garnishments) ; 12 mos. trg. or 12 mos. exp. using human capital management software (e.g., PeopleSoft HCM) to process payroll.

• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Payroll/Benefits Administration

Knowledge, Skills and Abilities-

Knowledge-

• Human Relations
• Office practices & procedures in maintaining payroll documentation files
• Federal payroll regulations
• Ohio & local payroll regulations
• State payroll policies & procedures*
• Accounting practices related to payroll

Skill-

• Processing payroll using PeopleSoft HCM & Kronos timekeeping functions
• Operation of personal computer & related software (e.g., MS Word, Excel including writing formulas, Access) & accounting applications
• Use of web-based applications (e.g., HCM, FIN, ISQL, PS Query, &/or Cognos)

Ability-

• Deal with a variety of variables impacting development of OAKS PeopleSoft Human Capital Management/Payroll functions & Kronos timekeeping & determining specific action to be taken
• Calculate fractions, decimals, & percentages;
• Handle sensitive inquiries & resolve complaints from internal and external customers;
• Maintain accurate records;
• Sort items into categories according to established methods;
• Define problems, establish facts & draw valid conclusions;
• Interpret legal documents;
• Complete assignments accurately & within strict time constraints;
• Respond to payroll emergencies 24X7;
• Carry cell phone;
• Obtain & maintain valid Ohio driver's license.
• Bookkeeping
• CRM tool
• Online processing and report creation