Student Work-Study Coordinator/Payroll Specialist

Student Work-Study Coordinator/Payroll Specialist

JOB SUMMARY : The Student Work Study Coordinator/Payroll Specialist is responsible for assisting with processing all payroll functions and coordinating the University Student Work Study program to ensure compliance with all federal, state, and University policies.

ESSENTIAL FUNCTIONS :

• Responsible, in conjunction with supervisory personnel, for the timely preparation, distribution, and accounting for the University payroll. Including, but not limited to:

o Ensure proper entry of all University payroll-related time entries. o Communicate required deadlines regarding payroll to staff/faculty/student workers. o Assist employees with benefit and deduction questions as needed. o Properly prepare each payroll for processing. o Assist with requested payroll reports.

• Coordinate overall student work study program administration, including setting up new positions, tracking available funds, and ensuring compliance with federal, state, and institutional policies.
• Serve as the primary point of contact for department heads, Assistant Deans, University leadership, and other stakeholders regarding program policies, procedures, and budget-related information.
• Monitor the placement of students in both on-campus and off-campus jobs, collaborating with department supervisors and community service partners to identify available positions.
• Monitor all work-study budgets.
• Communicate budget status to all work-study supervisors.
• Educate student workers and supervisors on student work-study program policies.
• Verify appropriate documentation, including student worker job descriptions, request and approval forms, human resource new hire paperwork, and student worker contracts.
• Develop and conduct work study program training for supervisors.
• Work toward continuously improving financial affairs efficiency and end-user empowerment to support the University’s mission.
• Comply with all university policies.
• Demonstrate flexibility and adaptability to changing work scope and tasks based on need.

Under the Direction of the Director of Student Financial Aid:

• Work closely with the Financial Aid Office to confirm federal work-study eligibility and maintain accurate student worker earnings and hours records. Verify limits on hours worked.
• Maintain Federal Work Study award records in the ERP system.
• Manage federal work-study budget.

Required Qualifications:

QUALIFICATIONS REQUIRED :

• Bachelor’s Degree or equivalent experience. Applicable accounting experience may be considered instead of a degree.
• Proficient use of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal skills and the ability to work well with students, faculty, staff, and outside customers.
• Effective oral and written communication skills.

WORKING CONDITIONS :

• Ability to remain stationary, such as sitting and/or standing, for prolonged periods.
• Ability to adjust or move objects up to 50 pounds.
• Ability to communicate information and ideas frequently.
• Frequently tasked with repeating motions, including wrists, hands, and/or fingers, such as operating a computer and other office productivity machinery.
• Occasionally operate a motor vehicle.
• Frequently tasked with near vision for using the computer and reading small print.

Salary Schedule:

Salary Band: P210

To view salary schedules, visit: Salary will be commensurate with experience and qualifications.

Special Instructions to Applicants

Unofficial transcripts should be from the college or university which verifies qualifications for the position.

Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)

Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

To be considered for this position please visit our web site and apply on line at the following link:

About Athens State University

Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by OnlineU.org for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.

Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society’s “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.