Automotive Assistant Controller

SUMMARY

We are seeking a detail-oriented and highly organized Assistant Controller to join our automotive dealerships accounting team. This role will support the Controller in managing daily accounting operations, ensuring compliance with financial regulations, and improving financial processes. The ideal candidate has a solid background in automotive accounting, excellent analytical skills, and the ability to thrive in a fast-paced environment.

ESSENTIAL DUTIES

Essential Duties include the following. Other duties may be assigned.

• Assist the Controller with the preparation of monthly, quarterly, and annual financial statements.
• Supervises, coordinates, recruits, and trains new office staff.
• Responsible for opening the safe and verifying contents against deposit report daily.
• Works closely with Finance to trouble shoot Deals and Held Offerings on a daily basis.
• Works closely with the Tag and Title Department to assist with the necessary completed paperwork from Finance.
• Sends out CIT to Finance daily.
• Prints and reviews SAV (save a deal) with the Finance daily.
• Assists in processing transactions as needed (i.e. billing, payroll, deposit, cash sales etc.)
• Ensures compliance with Payroll, Personnel, and Sales Tax weekly.
• Maintains 8300 compliance and reporting weekly.
• Maintains petty cash funds on a monthly basis.
• Pulls Chase Bank report and posts activity daily.
• Review of the Tag & Titles Team Dealer Plate Audit monthly.
• Attend AR/Managers/Asset meetings/Business Office meetings as required.
• Prints and posts TRAC statement, checks ending balance and reconciles to schedule monthly.
• Pays, prepares, and files Sales Tax Return and County Tire Tax Return monthly.
• Reconciles Floor Plan and Cash Reserve statements on a monthly basis.
• Implement weekly review of job duties and schedules for department personnel.
• Prepares and submits stats in CDK on a monthly basis.
• Assists with month-end workbook per checklist.
• Assist with other desks as needed.
• Manages unclaimed property monthly and prepares yearly return.
• Reconcile new and used physical inventories, RDR, on a monthly basis using CP Handheld Inventory system.
• Analyzes and organizes office operations and procedures.
• Controls all posted documents, including time records, vehicle deals, commissions, and additions and changes to inventory.
• Maintains an effective cash management system.
• Assists in completion of annual review/audit.
• Ensures compliance with all government regulations.
• Approves new charge accounts and oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Maintains a professional appearance.
• In addition to the essential duties listed above, the Office Manager is responsible for maintaining or supervising all schedules - Insure that there are no balances on any schedule over 90 days, follow up and report to Controller weekly.

SUPERVISORY RESPONSIBILITIES

Directly supervises accounting office personnel.

QUALIFICATIONS

• 5+ years of accounting experience, within the automotive dealership industry.
• Bachelors degree in accounting, Finance, or related field (CPA or CMA preferred) is a plus.
• Strong understanding of dealership accounting systems (e.g., CDK, Routeone, Dealertrack).
• Advanced knowledge of Microsoft Excel and financial reporting tools.
• Exceptional analytical, organizational, and communication skills.
• Proven ability to manage multiple priorities and meet deadlines.
• Experience in supervising or mentoring accounting staff is a plus.
• Experience with one or more Automotive Accounting Desks is a plus.

About Us:

We are a team of 12 including IT, Payroll, AR, AP, Inventory, Tag & Title, and Billers. We are seeking a leader that is a positive person, leads by example, and willing to help others.