Administrative Assistant/Bookkeeper

Job Title: Administrative Assistant/Bookkeeper
Location: West Side of Columbus, OH
Job Type: Full-Time

Position Summary:
We are seeking a reliable and tech-savvy Administrative Assistant/Bookkeeper to support office operations and serve as the first point of contact at the front desk. This role provides administrative support across various departments and plays a key part in project setup and time tracking. The ideal candidate is detail-oriented, organized, and able to manage multiple responsibilities with a high level of professionalism.

Key Responsibilities:

• Greet visitors and handle front desk interactions including deliveries and internal staff

• Answer and direct incoming phone calls to the appropriate team members

• Order and manage inventory of office supplies

• Provide occasional administrative support to HR and Accounting departments. Assist with AP/AR/GL entries.

• Input job details into project management software based on information received from project managers

• Communicate updates and coordinate with internal departments and external partners regarding project setup

• Enter crew time into timekeeping software based on submitted documentation

• Maintain accurate and timely data entry for 56 field teams

• Follow established processes and procedures (training will be provided)

Preferred Qualifications:

• Proficiency with Microsoft Office Suite, especially Excel

• Strong communication and organizational skills

• Ability to learn new software and systems (ProContractor ERP and Time Clock system training will be provided)

• Previous experience in administrative support or office coordination is a plus