Finance Specialist (Accounts Payable) - Financial Services

Information specific to this position: Multiple positions available.Pay Range: $23.63-$26.47 (min - 12% above min)/hr*Hours/day: 8Work calendar days: 260Duration of position: OngoingBenefits include: Health insurance, dental insurance, lifeinsurance, PERA retirement, paid time off, short and long termdisability, access to employee walk-in clinic, as well as other optionalbenefi------------------------------------------------SUMMARY:Responsible for accurate and timely processing of accounts payabletransactions for the District. Acts as a liaison between District staff andsuppliers regarding accounts payable transactions; including but not limitedto the receipt of receiving documentation, invoices, and paymentinformation. Responsible for management of District purchase orders frominception to close. Assists with other accounts payable-related duties, suchas the purchasing card program, journal entries, 1099 reporting, andunclaimed property transactions. Actively participates in school and sitetraining, onboarding, and maintenance of training materials and internalprocedJOB TASKS:1. Process accounts payable for assigned vendors, including receiving,processing, verifying, and reconciling invoices to provide accurate andtimely payments to vendors and maintaining complete and accurate accountspayable files and records and ensuring documents are retained in accordancewith records retention requirements.2. Process employee and non-vendor reimbursements including, ensuringappropriate approvals, reviewing coding, ensuring requested reimbursementsare correctly calculated and in alignment with the District's fringe benefitaccountable plan.3. Provide support to the accountant administrating the p-card programincluding, account set-up, adjusting card limits and strategies,reporting fraud, and troubleshooting cardholder issues.4. Ensure transactions processed are authorized and accurate, includingobtaining appropriate approvals, reviewing coding, and comparing invoicesto purchase orders, prices, and terms.5. Review vendor statements and resolves payment status inquiries fromvendors and school/site personnel, including researching vendor paymenthistory, obtaining missing invoices, and communicating with vendors andschool/site personnel as necessary to answer questions and resolve issues.6. Review journal entries submitted by schools/sites (primarily relatedto expenditure transactions), including ensuring supporting documentationis understandable and complete and coding is appropriate.7. Dispatch support requests from schools and sites to designated Financestaff.8. Attend work and arrive in a timely manner.9. Monitor the status of assigned purchase orders and accuracy ofencumbrances including, following up on open purchase orders, incompleteshipments, etc., and working with appropriate school/site personnel todetermine appropriate disposition.10. Provide assistance and support to schools/sites related to theprocure-to-pay process, including vendor on-boarding, entering purchaserequests, documenting receiving, coding of transactions, use ofp-cards, and how to run system reports. Provide feedback to theschools/sites, and report trends that suggest training is necessary to thetrai11. Participate in on-boarding training, workshops, and school/sitevisits related to the procure-topay processes. M 4% 50104 - FinanceSpecialist (Accounts Payable)12. Assist and implements procedures related to the development, testing,and implementation of system projects related to accounts payableactivities; designs and implements new accounting forms as needed.13. Participate in cross-training and keeps abreast of finance techniciantasks related to accounts receivable, cash receipts, and account codes.14. Assist with the annual 1099 filing and reporting to ensure the process iscompleted time y and accurately.15. Assist in the identification, tracking and processing of unclaimedproperty including, preparation of files and notifications, responding toclaimant questions, and issuing replacement checks.16. Perform other duties as assigned. Ongoing 1% TEDUCATION, EXPERIENCE, & LICENSES REQUIRED:High school diploma or completion of G.E.D required., associate degree