Accounts Payable Specialist

Accounts Payable Specialist Job Description As an Accounts Payable Specialist, you will review all invoices for appropriate documentation and obtain approval prior to payment. You will prioritize invoices according to cash discount potential and payment terms, generate accounts payable and refund checks, match invoices to checks, obtain all signatures for checks, and distribute signed checks as required. Additionally, you will audit and process credit card bills, research and answer vendor inquiries, statements, and discrepancies, monitor accounts to ensure payments are up-to-date, reconcile accounts payable transactions, and maintain accounts payable reports, spreadsheets, databases, and files in accordance with company policy, procedures, and accepted accounting practices. Responsibilities + Review all invoices for appropriate documentation and obtain approval prior to payment. + Prioritize invoices according to cash discount potential and payment terms. + Generate accounts payable and refund checks, match invoices to checks, obtain all signatures for checks, and distribute signed checks as required. + Audit and process credit card bills. + Research and answer vendor inquiries, statements, and discrepancies. + Monitor accounts to ensure payments are up-to-date. + Reconcile accounts payable transactions. + Maintain accounts payable reports, spreadsheets, databases, and files in accordance with company policy, procedures, and accepted accounting practices. + Photocopy, collate, and distribute documents for mailing or filing. Essential Skills + 1-3 years of business invoicing background , with a strong preference for accounts payable experience. + Invoicing background and strong communication skills. + Ability to handle high volume invoicing (1500-2000 invoices a month) overseeing 3-4 plants. + Strong Excel and computer skills. + Experience with accounts payable/receivable, purchase orders, and ERP systems. + Functional knowledge of basic accounting principles and general accounting procedures. Additional Skills & Qualifications + High School Diploma/GED required; additional education is a plus. + Microsoft Dynamics 365 experience is a plus. + Personable and outgoing communication skills to interact harmoniously with departmental and plant personnel. + Ability to handle confidential information discreetly and professionally. + Planning and detail-oriented organizational skills. + Quality control competency to ensure accuracy and thoroughness. + Numerical ability to calculate and prepare financial statements, estimates, quotations, and price lists. + Clerical skills to code, total, batch, enter, and verify financial records and business transactions. + Dependability to be consistently at work and on time, with the ability to work extended hours as required. + Team member mentality with the ability to self-motivate and work with limited supervision. + Light/medium lifting capability (5-25 lbs). Work Environment The position is fully in-office, working Monday through Friday, 40 hours a week, with shifts from 8-5 or 7-4. The work environment includes excellent benefits such as a medical PPO plan with low deductibles, a 401k plan with company match up to 12%, voluntary dental and vision plans, free telemedicine services, and basic life and short-term disability coverage. Pay and Benefits The pay range for this position is $43680.00 - $43680.00/yr. Excellent benefits include medical with a standard PPO plan with deductibles as low as $1,500 and wellness credit up to $750; voluntary 401k plan with company match up to 12%; voluntary dental and vision plans; free telemedicine services; basic life and short term disability coverage. Workplace Type This is a fully onsite position in Pittsburgh,PA. Application Deadline This position is anticipated to close on Apr 30, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ... (%...) for other accommodation options.