Account Payables and Support Specialist -

Every day at CMTS, we undertake impactful infrastructure projects that positively impact lives and communities. CMTS has an extensive 35-year industry experience, which ensures a strong foundation for ongoing success. Our company values employees by fostering a culture of learning, personal development, and well-being. We prioritize work-life balance and ethical business practices and engage with our community through employee-driven initiatives.

Join us on our journey of growth and success!

We're currently seeking a highly motivated Account Payables and Support Specialist located in Dallas, TX

Required Education:

• Bachelor's or Associate's degree in Accounting, or a related field required.
• If no Degree inAccounting, Must have 7 years of verifiable Accounts Payable experience required
• Additional certifications in bookkeeping, accounting systems, or AP/AR processes are a plus.

Required Qualifications:

In order to become a candidate, you must possess the following skills and abilities.

• 5+ years of Full Cycle Bookkeeping including Accounts Payable and Accounts Receivable in a project accounting environment.
• 5+ year of experience with Quickbooks Desktop / Online and ERP systems.
• Advanced level skills with Microsoft Excel, Word and Outlook
• Bachelors or Associates Degree - Emphasis Accounting
• Must be able to ACCURATELY and EFFICIENTLY enter vendor invoices for multiple companies.
• Review invoices for accuracy.
• Process vendor invoices in a timely manner.
• Circulate invoices for approval via the AP Workflow application and/or manually pre-established procedures
• Prepare cash forecasts.
• Establish and maintain relationships with new and existing vendors.
• Ensure that documentation and information received is accurate and complete and in compliance with policies and procedures.
• Research problem invoices, past due amounts, credits, etc.
• Work with other departments and/or outside vendors to resolve routine questions/issues.
• Work with approvers to ensure that invoices are approved in a timely manner.
• Perform testing and implementation of new accounts payable module.
• Continuously look for process improvements.
• Keep lead and/or supervisor informed of workload problems and/or issues.
• Enter payroll journal entries for multiple divisions/companies.
• Prepare bank reconciliations.
• Prepare / Input payroll and vendor accruals.
• Reconciliation of general ledger accounts.
• Prepare year end 1099's.
• Prepare / maintain audit schedules
• Other requirements include but are not limited to assisting with processing of incoming mail, scanning of documents, document retrieval, filing/archiving and check processing.
• Self-starter with ability to independently prioritize time to accomplish necessary tasks.
• Develop a system to track all management requests/projects. Pro-actively follow-up on all requests.
• Must have and be able to demonstrate organizational skills.
• Must be "hands on" and have the ability to multi-task.
• Willingness to assist with special projects, accounting, marketing etc.
• Display/apply analytical skills for all projects you are requested to perform and all tasks within your responsibility.
• Present deliverables in a timely well-organized fashion.
• Demonstrated ability to professionally interact with co-workers and all levels of management.
• Ability to work under minimal supervision.
• Excellent attendance record in previous employment
• Excellent communication skills
• Exhibit proactive problem-solving skills
• Flexibility in work duties/hours.
• Ability to take initiative, research and ask questions when answers are not readily available
• Proactively identify areas where processes can be improved.
• Perform standardized duties and tasks requiring the application of procedures, practices and techniques.

Responsibilities:

Accounts Payable (Primary Function - 60%):

Accurately code & input bills into Accounting Software, verify AP aging reports weekly, process checks, file bills & payments in accordance with our paperless filing system. Reconcile credit card statements, ensuring all charges have proper supporting documents.

• Accurately code and enter vendor invoices into QuickBooks (Desktop and/or Online) for multiple entities and cost centers, ensuring compliance with chart of accounts, budget allocations, and project coding.
• Monitor and reconcile Accounts Payable Aging reports weekly to ensure timely payment of outstanding balances and resolution of discrepancies.
• Process weekly and monthly check runs, ACH payments, and wire transfers.
• Organize and maintain electronic files for all vendor invoices, check stubs, and related documents using the company's paperless filing system (e.g., Dropbox, SharePoint, or accounting software integrations).
• Circulate invoices for approval through AP Workflow software or established manual routing protocols; follow up to avoid delays in payment.
• Establish and maintain vendor relationships, ensuring proper setup, collection of W-9s, payment terms compliance, and communication of payment status.
• Reconcile company credit card statements by matching transactions to receipts and ensuring compliance with company expense policies.
• Resolve invoice discrepancies, credits, and vendor issues by collaborating with internal teams and external vendors.
• Contribute to implementation and testing of any new or upgraded AP modules or financial systems.

Accounting Support (30%):

Assist with month end closing to facilitate accurate and timely financial statements. Input & maintain budgets and forecasts in the Accounting System. Reconcile pass through accounts e.g. supplemental benefits. Prepare weekly cash input and outflow forecasting. Reconcile bank statements monthly. Assist with audits. Assist with HR/payroll functions as needed. Other assignments as needed.

• Support the month-end and year-end close process by preparing journal entries, reconciling general ledger accounts, and verifying financial data accuracy.
• Input, maintain, and update department budgets and forecasts in the accounting system.
• Reconcile payroll and vendor accruals; coordinate with HR and external payroll providers for accurate entries.
• Prepare weekly cash flow forecasts (inflows and outflows) based on outstanding payables and receivables.
• Reconcile bank statements for multiple entities monthly, investigating and resolving any variances.
• Prepare supporting documentation and audit schedules for internal reviews and external audits (e.g., CPA firm, IRS, DOL).
• Prepare year-end tax reporting including 1099s for independent contractors and vendors.
• Support HR and payroll processing as needed (e.g., data entry, payroll journal entries, benefit reconciliation).

Backup Office Support (10%):

Answer phones, open, stamp & distribute mail, order supplies as needed and approved. Coordinate meetings for office & field employees. May require use of personal vehicle for occasional errands. Other assignments as needed.

• Provide front desk support as needed: answer incoming calls, forward messages, greet visitors professionally.
• Open, date-stamp, scan, and distribute mail or packages daily; ensure secure handling of sensitive correspondence.
• Order office supplies as requested and approved; manage vendor accounts for office materials and equipment.
• Assist in scheduling internal meetings, field employee orientations, or client events, including preparation of meeting materials or coordinating catering.
• Occasionally run local errands such as banking, mailing, or office purchases (reimbursement or mileage policy applies).

Salary:

• $23.00.00 - $29.00 Per hour
  
  

Bonus Pay:

A bonus may be granted to employees depending on individual performance, employee utilization, attendance, tenure, and furtherance of other non-financial corporate goals; bonus opportunities are available at management's discretion.

Apply:

CMTS LLC offers 100% company-paid medical, dental, vision, 401k, life, and long-term disability insurance coverage for employees.

CMTS, LLC is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, pregnancy, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.