Bookkeeper Jobs

Opportunity for the right person in a small high volume office. Dentist purchased an existing family practice in a good residential community. Position is for a full time bookkeeper. Experience with payroll and Quickbooks is preferred.

LEGAL BUDGET ANALYST - NYC

Job Purpose:

• Responsible for the preparation of the US Legal and Regulation budget as well as inputting the data into the applicable budgeting systems (Pillar, PeopleSoft, Hyperion).
• Analyze actual expenditures against the budget forecast and prepare a detailed variance analysis on a monthly basis. Develop projected year end spending levels.
• Prepare detailed tracking reports of outside counsel costs and insure that costs are within budget.
• Prepare accruals for significant expenditures.
• Prepare monthly journal entries.
• Provide variance analysis to LIPA for costs incurred in connection with the Management Services Agreement.
• Responsible for processing all outside counsel invoices through Legal eXchange and processing other vendor invoices through accounts payable.
• Develop purchase orders for Legal Department vendors and maintain a detailed database.
• Prepare financial and cost benefit analyses as may be required by the Director of Operations and the in-house attorneys.

• The incumbent will be accountable for the contract administration of all legal services, ensuring that invoices are processed timely, in accordance with the contracts and the Legal Department's Policies and Procedures governing outside counsel. Responsible for properly allocating invoices to the appropriate subsidiary.
• Ensure that costs are within budget and notify the Director of Operations of any significant variances.

  Responsible for identifying costs that are incorrectly charged to our budget and preparing journal entries to allocate the costs to the appropriate area.

• Oversee and maintain integrity of the Legal eXchange electronic invoice system.
• Incumbent will be working directly with the law firms to ensure retention agreements are adhered to and billing policies are followed.
• Accountable for timely billing to LIPA for expenses outside of the MSA and ensuring timely payment by LIPA.
• Accountable for the integrity of the Legal Department checking accounting, ensuring that all internal controls are maintained.

• Must be capable of independently preparing financial analyses
• Knowledge of the company electronic invoicing system (Legal eXchange) is required.
• Must be familiar with accounting and budgeting terminology.
• Must be able to prepare journal entries and accruals

• Minimum two (2) years college degree with a background in accounting and/or budgeting.
• Must be proficient with Lotus and Excel.
• Candidate must be very detail oriented, must have strong accounting and mathematical skills as well as excellent interpersonal skills and be able to deal with all levels of the Company. This position requires the incumbent to act independently in developing solutions to problems.

Job Opening: Accounts Payable; Organizational Report: This job reports to the Chief Financial Officer and has no direct reports.

Job Description/Summary: Compile and maintain accounts payable and perform general accounting & administrative duties including but not limited to, running reports and reviewing the AP and other subsidiary ledgers.

Job Duties:

• Review all invoices for appropriate documentation and approval prior to payment
• Establish new supplier records and respond to supplier inquiries
• Apply customer payments
• Research and solve payment discrepancies
• Process credit card payments and credits
• Work closely with the CFO

Other Qualifications:
Associate’s degree or equivalent from a two-year college or technical school; or five or more years related experience; equivalent combination of education and experience
Experience with Microsoft Excel preferred.
Preferred experience using Macola.